Identification of energy performance improvement opportunities is the responsibility of the energy team. Input from all employees, as well as from external resources, should be solicited and considered as appropriate.

One common method for identifying opportunities is an energy assessment. Energy assessments are an excellent method for collecting data for the energy review (see Task 8 Energy Data Collection and Analysis) and provide a vital source of information for energy management planning, including identification of energy improvement opportunities. Assessments yield a “snapshot” of your organization’s current energy performance and offer a list of quantified improvement measures. Assessments can be conducted by the energy manager, members of the energy team or continual improvement teams (e.g., Kaizen teams), corporate energy specialists, external consultants, utility personnel, or university experts.

Many sources, including national governments, provide a variety of resources for identifying energy savings opportunities in specific energy systems, including a variety of online system assessment tools. System analysis tools are available for compressed air systems, fans, motors, pumps, process heating systems, steam systems, and industrial buildings. As an example, the American Society of Mechanical Engineers (ASME) System Assessment standards also provide guidance on energy system assessments. ASME guidance is available on sites and specific energy systems related to both industrial and commercial organizations.

Personnel working for or on behalf of your organization are generally useful in defining energy opportunities not discovered during an energy assessment. These personnel may be closely associated with energy equipment or processes and may uncover unique opportunities because of their experience. Using this type of asset offers the potential to discover unconventional improvements and engage personnel who otherwise may not be actively involved in energy management.

Energy assessments are very effective but can be expensive. Other approaches to defining energy performance improvement opportunities are described in the “Learn More” link directly below.

The next step in energy planning is to prioritize the opportunities. The choice of prioritization method is up to the organization; however, it must be systematic and ongoing. It can be difficult and time-consuming for your organization to process every potential improvement idea; prioritizing them based on defined criteria helps you focus resources on the most practical opportunities.

The following activities will help you develop and apply criteria for prioritizing opportunities:

• Get the right people together.
• Review relevant organizational information.
• Determine criteria.
• Develop tools or techniques for applying criteria.
• Apply criteria to prioritize opportunities.

Get the right people together. Involve individuals from different functions and levels within your organization in developing the criteria for prioritizing your organization’s opportunities. Different points of view will ensure consideration of a wide range of potential factors. If the energy team already has adequate representation from across the various functions and levels, then no additions to the team may be needed. On the other hand, this can be a time to involve other personnel who may bring specific knowledge or experience useful to the process of setting the criteria for prioritizing opportunities. This could include, for example, personnel knowledgeable about your organization’s capital planning or project justification processes.

Review relevant organizational information. The energy team should gather and review organizational information that may affect the criteria and the approach to be used in prioritizing opportunities. In addition, it may be helpful for the energy team to be aware of any existing risk assessment processes already in use by your organization, and a clear understanding of your organization’s safety and environmental risk tolerance.

Determine criteria. When selecting criteria, consider the organizational information you collected, and develop criteria that will address your organization’s needs and requirements.

You determine the type and number of criteria to be used. One or two criteria may be sufficient, or many may be required. You also determine whether scoring or rating scales for each criterion will be established and applied (e.g., a range of energy savings that are acceptable). If only one criterion is to be used, a simple go / no go limit may be adequate. Multiple criteria typically require a process for determining the relative importance of each criteria and how they will be evaluated (see the next activity).

Remember to maintain documented information on the criteria that will be used to prioritize the opportunities. This ensures the criteria are clearly understood and uniformly applied. The optional Playbook worksheet can give you some ideas on how criteria can be documented.

Develop tools or techniques for applying criteria. You now have developed criteria for prioritizing opportunities. This ensures that your organization’s resources are focused on the most viable set of potential energy performance improvement projects. Developing tools or techniques to apply the criteria can make the process of prioritization easier.

If your organization already has the tools to prioritize potential projects, it may make sense to use (or adapt) those same tools for prioritizing energy performance improvement opportunities.

Typically, the criteria used to evaluate projects will have different levels of importance. If the criteria are not equally important, then the energy team should determine the relative weighting.

As an example, within your organization, estimated cost savings may be more important than the ease of implementing the opportunity. In this case, cost savings might be weighted twice as heavily as the ease of implementation criteria.

Apply criteria to prioritize opportunities. Reorder the list of energy opportunities from highest to lowest priority. Use a “reality check” to evaluate the prioritized list; that is, ensure the list makes sense from perspectives that may not be directly reflected by the criteria, and that the opportunities seem to fall in line with the organization’s expectations. If one or more of the opportunities appear to not make sense, it may be necessary to reevaluate the criteria or the weightings used for the criteria. Consider the following questions:

• Does the prioritized list make sense with regard to your organization’s overall business objectives and plans?
• Are there criteria that have not been considered that have skewed the prioritization?
• Do the weights reflect your organization’s priorities?
• Are there any planned organizational or other changes that will affect the prioritized list?

As new energy opportunities are identified, ensure they are prioritized and included in the list.

As a component of the energy review, the prioritized opportunities for energy performance improvement must be updated at specific intervals and when major changes in sites, equipment, systems, or energy-using processes take place. The specific interval for the updating is defined by your organization. The interval chosen can be the same as that defined for the energy review as a whole, or as defined for other components of the energy review, or defined as an interval specific only to the updating of the energy opportunities. The minimum interval typically chosen by organizations is at least once a year.

Ensuring that energy opportunities are updated when major changes are made should be integrated with the updating of all components of the energy review in response to major changes in sites, equipment, systems, and energy-using processes. Such changes can present new opportunities for energy performance improvement, can negate some energy opportunities, or can affect the prioritization of the energy opportunities. The best approach for appropriate updating is to ensure that the relevant personnel (e.g., energy manager, energy team leader, one or more members of the energy team) are included in the planning for the types of major changes mentioned above. To be effective for the EnMS, change management processes must give attention to the effects of the changes on the energy situation of the organization, including the energy review and all its components.

If you do not have an existing 50001 Ready-based EnMS and want to build one that also helps your organization manage energy-related GHG emissions, you should follow the guidance in the “Full Description” tab keeping the following in mind:

1. Identify energy performance improvement opportunities.  Identify both energy performance improvement opportunities and energy-related GHG emissions reduction opportunities.
2. Establish criteria for prioritizing opportunities.  When developing your criteria and processes for prioritizing opportunities, include energy-related GHG emissions as one of the criteria.  Keep in mind your organization’s GHG-related objectives and targets set in Task 12 Objectives and Targets.
3. Apply criteria for prioritizing opportunities.  Ensure that any tools or techniques developed for applying the criteria include energy-related GHG emissions.
4. Implement processes to update the prioritized energy opportunities.  Ensure that your process for updating energy opportunities takes into consideration that the relative importance of energy-related GHG emissions in your organization can change and how that might affect the criteria for prioritizing opportunities.

If you have an existing 50001 Ready-based EnMS and want to adapt it to manage energy-related GHG emissions, you should:

1. Review your existing energy performance improvement opportunities.  Review your existing list of energy performance improvement opportunities and quantify their energy-related GHG emissions reduction potential.  Include which type of GHG emissions (i.e.  Scope 1, 2, or 3 emissions) the opportunity addresses.  Assess if the current list aptly covers your organization's GHG emissions reduction opportunities. 
2. Update your criteria for prioritizing opportunities.  Update your criteria for prioritizing opportunities to include energy-related GHG emissions.  Keep in mind your organization's GHG-related objectives and targets set in Task 12 Objectives and Targets.
3. Apply criteria for prioritizing opportunities.  Apply the updated criteria to your list of opportunities.  Keep in mind that adding energy-related GHG emissions to your criteria and process may significantly change the priority of projects.
4. Review your processes to update the prioritized energy opportunities.  The relative importance of energy-related GHG emissions may change over time, so have a process in place to adjust the weighting of GHG emissions when prioritizing opportunities.

FEMP Water Manual section 3.2 (Assess Water Efficiency Solutions) describes a few approaches for water efficiency project identification and improvement. Outcomes from Task 8: Energy Data Collection and Analysis of the Navigator are important in completing this task.

After completing baselining and conducting a water balance analysis, the next step is to identify ways to increase water use efficiency. Start by assessing the large water consumers identified in Task 9: Significant Energy Uses (SEUs). Projects should be prioritized based on their targeted end uses. Be inclusive when assessing opportunities and look for solutions that approach water management from different angles. It is important to assess O&M changes, retrofits, and replacements when evaluating water management solutions. Table 3 of FEMP’s Water Manual provides examples of water management solutions.

A major hurdle in the planning process is finding funding for projects. After you identify the water efficiency opportunities, perform an economic analysis to determine if the projects are life-cycle cost-effective. In this analysis, use the marginal water and sewer rates. Be sure to also include other related costs, such as energy and operations and maintenance changes that resulted from the measure. For example, faucet and showerhead retrofits save energy by reducing hot water use. This step also can help you to identify potential funding sources.

Use the DOE Building Life Cycle Cost Programs software to determine the economics of energy and water projects. Also, determine the annual escalation rate of the marginal cost of water to escalate water costs in the future.

The EPA’s WaterSense at Work step 4 (Creating an action plan) presents more information for prioritizing projects once saving opportunities have been identified. The EPA recommends that opportunities be prioritized using criteria such as urgency, cost-effectiveness, amount of potential water savings, visibility, and environmental impact. The water management team should address the simplest and most urgent tasks first. The remaining projects should be prioritized based on facility goals. All projects and practices selected should be considered in the context of achieving established water management goals, as well as overall cost-effectiveness.

Tools and Resources:

• GSA’s Sustainable Facilities Tool, Cost-Effective Upgrades Tool (https://sftool.gov/plan/upgrades/selections)
• Building Life Cycle Cost Programs (https://www.energy.gov/eere/femp/building-life-cycle-cost-programs)
• Water and Wastewater Annual Escalation Price Escalation Rates (https://www.energy.gov/eere/femp/downloads/water-and-wastewater-annual-price-escalation-rates-selected-cities-across-united)
• Water Project Screening Tool (https://www.energy.gov/eere/femp/downloads/water-project-screening-tool)

A key part of this task is to use as many sources as you can to brainstorm ways to reduce energy on both your selected SEUs and other systems with good savings potential.  Sources may include employees, utility account representatives, equipment vendors, energy assessments, resources from the Department of Energy, and others.

You should establish and execute a process to score, rank, and prioritize your energy projects based on a logical process, energy data, and other site-specific factors.

Although not required, organizations with an ISO 14001:2015 environmental management system may have processes in place to capture and prioritize environmental performance improvement opportunities (i.e., potential environmental projects) as inputs to the setting of environmental objectives and the planning of actions to achieve them. Some of those opportunities could be energy related. Any processes in place to identify and prioritize those opportunities could be useful for energy opportunities as well under ISO 50001:2018.

Step 2.5 and Step 3.2 of the ENERGY STAR^® Guidelines for Energy Management provide guidance on identifying energy improvement opportunities such as conducting energy audits. The ENERGY STAR Energy Treasure Hunt Guide is another helpful ENERGY STAR resource that your organization may already be using to help identify low-cost/no-cost energy saving opportunities. The guidance contained in this task contains additional details, tools, and worksheets that can be helpful for identifying additional opportunities and prioritizing all opportunities

Step 3.2 of the ENERGY STAR Guidelines for Energy Management provides some tips on estimating potential for improvement, which include reviewing opportunities to reduce energy consumption.